Administration Officer – Papua Selatan
- Papua
- Permanent
- Full-time
The Administration Officer – Papua Selatan will provide essential support to the provincial team, particularly in administration, office operations, financial processes, and procurement. This position will work closely with the Provincial Senior Manager – Papua to ensure the team operates effectively and in full compliance with SKALA and DT Global policies and procedures.Click on the link or copy paste it to access the full Terms of Reference for this position:About YouSpecific ResponsibilitiesAdministration
- Support the provincial office administrative matters in compliance with SKALA/DT-Global policies and procedures.
- Provide secretarial support for the provincial office and minute the provincial meeting.
- Ensure all documentation is filed in accordance with the SKALA filing system.
- Coordinate with the Jakarta-based Travel Coordinator to assist with local travel arrangements.
- Support management of the provincial office including ensuring utilities and office services are provided in a seamless manner.
- Support regular assets check, prompt repair and maintain IT and office equipment as needed; manage stationery supplies.
- Support the management of security of the office and equipment stored in the office.
- Support the management of support staff and/or third-party service providers (e.g., drivers, cleaners, security personnel) responsible for office support functions at the provincial office.
- Assist Office & WHS Senior Manager related to fleet management and office WHS issues.
- Working closely with Procurement & Contracts Unit to procure goods and services at the local level, ensuring compliance with applicable policies and procedures.
- Support the collection and verification of payment claims and invoices from suppliers/vendors and ensure accuracy and completeness.
- Prepare payments related documents and ensuring all claims are accurate and complete with supporting documents.
- Coordinate with the event person-in-charge (PIC) to prepare event budget calculations.
- Provide administrative and logistical support for SKALA events in collaboration with program team.
- Prepare supporting documents for payment process of event related expenditures and submit it to the Finance Coordinator.
- Upload BAST related documents to the designated folder
- Comply with DFAT, DT Global and SKALA policies on gender, disability, fraud and anticorruption, child protection, PSEAH and the environment.
- Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and SKALA.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Work may require long, and flexible hours as needed. Travel is based on need.
- University degree or Diploma.
- At least 5 years of work experience in administration and/or office management.
- Experience working in the development sector. Preferably DFAT/donor funded program.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Ability to work efficiently in a fast-paced environment.
- Flexibility to take on additional tasks and work irregular hours when necessary.
- Strong initiative, attention to detail, and problem-solving skills.
- Effective communication and interpersonal skills, with the ability to engage with team members and external stakeholders.
- Previous experiences working in Papua
- Proficiency in Bahasa Indonesia and English (desirable).
Click the 'Apply Now' button.Please submit
1) Your CV
2) A cover letter addressing the selection criteriaAPPLICATIONS CLOSE Tuesday, 16 September 2025, max 5 PM Jakarta TimeEncouraging applications from people with disabilitiesAs part of our commitment to inclusion, we actively encourage applications from people with disabilities (PWDs). We are also committed to providing reasonable accommodation throughout the recruitment process and in the workplace to support the success and well-being of employees with disabilities. Candidates requiring any adjustments to participate equitably, may contact SKALA People & Culture unit at recruitment@skala.or.id and we will work with the candidate to find the right solution. This information is strictly confidential; used solely to strengthen our inclusive hiring efforts and ensure we provide any support needed. Your disclosure will not impact on recruitment decisions.Should this role be of interest, we encourage you to apply as soon as possible. Kindly note only shortlisted applicants will be contacted.DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.