Associate, Accounting & Finance

• Record transactions in the accounting system. Including preparation of journal entries based on payment and receipt vouchers and non-cash journal vouchers and entries, such as depreciation of fixed assets, amortization of prepaid expenses, monthly foreign exchange adjustments on the monetary assets and monetary liabilities, etc.
• Ensure financial and accounting records follow donor requirements, local and national government regulations, and Rare’s policies and procedures.
• Process payments in designated bank accounts.
• Preparing annual tax returns and payments within the required time frames
• Preparation and filing of monthly tax returns to the relevant authorities, as follows:
• Corporate income tax ("PPh 25"); Withholding tax article 23 on services, royalties, interest, rent, and dividends ("PPh 23") provided by and paid to local entities; Withholding tax article 26 on services, royalties, interest, rent and dividends (" PPh 26") provided by and paid to offshore entities; Final withholding tax return on construction, consultant, rent of land and/or building and sale of property ("PPh 4(2)"); and Value Added Tax ("PPN"); if any.
• Preparation of employee income tax slip (SPT 1721-AI).
• Preparation of trial balance, general ledger, and supporting details according to the chart of accounts.
• Prepare bank reconciliations, a list of outstanding receivables and payables, list of fixed assets, taxes, and other supporting details with the general ledger accounts.
• Reconciliation of staff cash advances.
• Assisting the Indonesia team with detailed budget-to-actual report as needed and the preparation of country financial updates or report to Rare and donors.

• Preparation of the list of individual staff remuneration based on information submitted by Talent.
• Submit payroll for approval to the Arlington Office.
• Reconciliation of the employees' salary list with the individual employee salary details.
• Calculation of the employee tax and BPJS Employment and Healthcare of individual staff based on salary information.
• Preparation of a take-home pay list of individual staff, to be reviewed and agreed upon.
• Preparation of the transfer instruction and overall summary report of the individual staff salaries to be sent to the designated bank accounts.
• Preparation of salary slips for all employees.

• Prepare monthly financial reports for headquarters/regional office and project reports for donors and the Government of Indonesia (GOI); draft proposal budgets for donors in collaboration across departments.
• Together with the Manager, Finance & Operations, assist with audit processes for the country, which may include annual financial statement audits in accordance with local laws, Rare required audits, and donors’ audits in accordance with grant agreements.
• Preparation, reporting, and payment via the bank account of the take-home pay amounts on a monthly basis.
• Preparation, reporting, and payment via the bank account of the monthly employee income tax.
• Preparation, reporting and payment via the bank account of the BPJS Employment and Healthcare on a monthly basis.
• Maintain and update bank and petty cash books.
• Manage petty cash movements, conduct petty cash counts on a regular basis, and reconcile the cash count results to petty cash books and resolve any discrepancies noted, of all Rare offices.
• Prepare sequentially pre-numbered payment yang and receipt vouchers.
• File the payment and receipt vouchers properly with the supporting evidence attached to the related vouchers.
• Manage fixed assets.
• Manage banking requirements.
• Keep all original documents in file and scanned copy as HO requirement.
• Assisting Rare staff with new financial controlling systems, when needed conducting training to all Indonesia staff and full-time consultant on the new financial controlling systems.

• Bachelor’s degree and 2-3 years of experience in accounting and/or financial management or in a closely related field.
• Tax Brevet A & B Certification
• Previous financial management experience with an international non-governmental organization or similar entity.
• Demonstrated experience and skills in budget monitoring.
• Knowledge of international donors’ rules and regulations would be a decided plus.
• Experience in organization wide audits, as well as any donor and GOI specific audits.
• Proactive temperament and ability to work under pressure and meet deadlines.
• Good oral and written English language skills.
• Willingness to travel to project sites as needed.
• Computer literate in the use of word-processing, spreadsheets, accounting software, and local area networking.

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