Business Support, Facilities Support

Jones Lang LaSalle

  • Jakarta
  • Permanent
  • Full-time
  • 23 days ago
JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
  • Conduct payment administration processes related to purchases and services by Monitor the route of the PR/PO Process
  • Creating and monitoring the progress of the Payment Progress Summary. Non-PR / PO. All budget allocations in the budget and GL Account Assist client and to ensure all the payment and PO to the respective vendor under manage service arrangement are in place Ensure payments are made according to schedule
  • Carry out administrative processes for all activities carried out by facility management services by Monitor and follow up on the approval process through SAP finance system and the payment process Monitor and follow up on the status of service contracts
  • Monitor electricity and other utility payments
  • Monitor the rental of office equipment (photocopies, dispensers, pantry supplies and office supplies needs
  • Make a report for expenditure activities that have been carried out.
  • Monitor and review team overtime
  • Create financial reporting for all facility management services and logbook and airway bill for mail services
  • Implement a centralized archiving system :
 Keep PO documents and invoices.
 Keep service contract documents
 Keep documents of proof of payment for electricity and other utilities
 Keep office equipment leasing documents (photocopies, dispensers, pantry supplies and office supplies needs.
 Save report documents for expenditure activities that have been carried out
  • Utilization FC and safety platform for day-to-day operations
  • Manage and monitor the performance of the service provider both principal and agency vendors
  • Create weekly reports for submission on all soft and hard services activities
  • Oversee key services, including operational management, control compliances, contract management and client relationship management
  • service vendors/contractors when necessary to carry out work under the contract)
  • Establish and continually improve service delivery model, ensuring service response goals are met and preventive maintenance on system equipment is completed as scheduled
  • Measures and monitors Key Performance Goals
  • Lead on safety and incident escalation on-site and ensure an incident reporting procedure are implemented and in place
  • Drive annual account budget for services under workplace both for hard service and soft service.
  • Provide leadership, mentoring and coaching to a staff of direct reports to ensure high staff morale, trust, and work ethics
  • Act as a liaison between client management, field personnel, and contractors to enhance Health & Safety compliance initiatives
  • Prepare Monthly meeting and presented to the Client
Location:On-site –Jakarta, IndonesiaIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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Jones Lang LaSalle