Senior Subcontracts Specialist
McDermott
- Batam, Riau Islands
- Permanent
- Full-time
- Assist the Subcontracts Manager (SCM) with the administration of various subcontracts in support of assigned projects
- Follow McDermott Subcontract procedures outlined in the management system
- Responsible on the Pre-award process :
- Understand and comply with the overall sourcing strategy
- Create & conduct RFP (Request for Proposal) /ITB's (Invitation to Bid) including vendor pre-qualifications in Supplier Management Application (Oracle) and drafting Subcontract documents
- Manage tender correspondence, negotiate terms & conditions, shortlist, bid tabulations, and draft recommendations for award
- Responsible for all pre-award activities through the Subcontract Award
- Responsible for the performance and direction of subcontracts input into bid proposal activities including compilation of subcontractor bidding documents, evaluations, and other related information
- Support the prequalification of subcontractors through collaboration with the supplier registration team; expedite subcontractor to obtain needed documentation as required
- Assist project management in developing and finalizing bidders lists for each type of work to be subcontracted
- Consult with project management and relevant departments on scopes of work and other requirements pertinent to a specific subcontract
- Receive and check requisitions for use in subcontract solicitations
- Prepare and issue formal requests for quotations
- Resolve any discrepancies or deficiencies within the requisition or technical documents
- Obtain clarifications, missing documents, or information
- Finalize the bidders list and obtain approvals
- Facilitate responses to bidder queries regarding the request for quotation
- Facilitate bid clarification meetings, pre-award, and award meetings as required
- Ensure proper meeting minutes are recorded and distributed in a timely fashion
- Prepare subcontract agreements, and reports, well versed in MS Office applications
- Ensure that contractual obligations are met by the subcontractor
- Responsible on the Post-award process :
- Responsible for the performance and direction of all post award subcontracts commercial and administrative work within the project
- Process changes with the subcontractor as directed by the Subcontract Manager or other lead
- Develop and update cost subcontract forecasts for input to Project Controls Manager
- Provide input to project weekly/monthly report
- Support the resolution of subcontract related issues
- Support the Subcontract back charge, Subcontractor Performance review and close out process
- Escalate issues to subcontract leadership in a timely manner
- Log/file correspondence and other documents between subcontractor and subcontract team into the Electronic Document Management System
- Bachelor's Degree (or equivalent) in Engineering, Supply Chain Management (or a relevant discipline)
- 6-10 years of relevant experience
- Field experience preferred
- Strong knowledge of subcontract policies and processes
- Proven ability to develop, negotiate and administer complex subcontracts and comprehend related policies
- Demonstrate effectiveness in prioritizing multiple tasks, monitoring progress, and managing efforts to meet deadlines
- Demonstrate effectiveness in working with others in a multifunctional team
- Demonstrate ability to ensure compliance with subcontracts and policies
- Experience with the bid process and bid evaluation